You are planning to organise a private party at home, but you do not know how to go about it. Don’t panic: while setting up a private event takes know-how, it is not impossible. Indeed, by following these few practical tips, you will be able to offer your guests a memorable event. Here are seven essential tips for a memorable party at home!

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1. Define the theme of the party

The first step to organising a successful party is to determine a theme. What are the dominant colours, what do you want to highlight? The theme can be more general (e.g. prehistoric, futuristic, elegant party) or very specific (birthday party, graduation ceremony). There is no right or wrong answer here: only an opportunity to express your creativity and make sure the party is coherent and immersive!

What type of party do you want to organise?

The choice of party theme depends entirely on what you want to offer your guests. Do you want to create a relaxed, friendly atmosphere or offer something grand and glamorous? Think about the types of entertainment that best match the theme.

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Do not forget that music plays an important role in creating the right atmosphere for your party. At Jlbprod, we offer musical entertainment for private parties. Do not hesitate to contact us if you are looking for a music band for a party

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What music should you play during a private party?

The music should match the theme of the party. It can, however, vary from one style to another during the evening. Do not hesitate to take your guests on a journey with an eclectic musical programme. For example, you can offer soft music early in the evening and finish with a more festive, lively atmosphere for a more dynamic end to the evening.

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For example, an elegant party can go perfectly with a jazz atmosphere along with a close-up magician. A retro dance party can include a musette guinguette band.

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Other possible entertainment: interactive games, karaoke, quizzes… Do not overlook the option of personalised goodies either, to give your event even more authenticity!

Food and drink: what will we eat?

Be sure that what you serve your guests will not go unnoticed. In this context, it is preferable to choose a varied menu based on canapés so guests can taste as much as they wish without overwhelming their appetite. If you are not comfortable with the exercise, you can go through a caterer who will be able to advise you and take care of everything.

At JLB, we work with a network of partners and can put you in touch with very good professionals in Hauts-de-France and the Paris region. Do not hesitate to contact us!

Choosing the event venue

Choosing a suitable place for your private party is an integral part of its success. What important features should you take into account for your party?

Available space, access to quality services and the ability to customise the venue are among the essential criteria to consider. There is a wide variety of places to hold a party. It will mostly depend on your budget and your wishes.

It is still worth checking the following points before starting your search. To do so, make a list of questions and answers to help you clarify your proposal.

• What is the intended size of the venue: you can base this on the potential number of guests
• What are my specific needs for organising my private party? I am not going to hire a hall if I want to hold an outdoor event.
• What is my maximum budget?
• When do I want to hold my private party
• etc…

What is the best place to hold the party?

Can I hold the party at home? This will depend a lot on the type of party envisaged, because the size, amenities and setup will not be the same if you are organising a small intimate party or a big event! If you do not have enough space at home, opt for a function hall that will meet all your requirements.

Secluded surroundings, proper lighting, suitable music… these essential points will contribute to the success of your party. Remember to find out properly about the administrative permits to obtain before organising a party in a public place.

What are the advantages and disadvantages of each venue?

A well-informed organiser guards against surprises! For example: some venues have restrictions on the sound volume that can be reached, others on the kind of alcoholic drinks you can offer your guests. Think about the terms of use of the venue (time limits in particular) and read the contract documents before signing

What are the costs associated with each venue?

Costs can vary depending on the scale and the chosen place – they generally include the right of access to the site, as well as the cost of installing audio/video equipment if necessary. Make sure to plan ahead so you know exactly what you need and compare different offers to find the one that best fits your budget.

Determining the date and time

Drawing up a list of potential dates and then determining which one suits best will certainly take more time than expected; so do more research to find a good compromise that satisfies all guests.

What is the best date to hold the party?

The ideal day for holding a party depends entirely on the chosen theme – for example, a birthday party should be held near the birthday, while a graduation ceremony can be held a few days, even weeks after the students’ graduation. You will also need to take everyone’s calendar into account to know which dates are available.

For example, you can propose at least three dates to plan an event. There are tools like Doodle to help you gather each person’s availability more easily

What is the best time to hold the party?

The time your event starts and ends must be precise and clearly communicated to guests so that they can be ready on time. Plan to start between 7 pm and 9 pm, which will give your guests enough time to arrive, settle in, chat and fully enjoy the evening.

What considerations should be taken into account when determining the date and time?

It sounds silly, but there are other important points to consider before organising a private party.

• make sure guests will have enough time to get ready before arriving at the meeting place

• make sure everyone involved in the organisation will be available or find a stand-in, especially if several external providers will be hired

Do not forget that this event should entertain you too! So make sure you will be able to handle all this without too much stress.

Inviting the guests

Once the theme, venue and date are set, it is time to write and send the invitations! The way you communicate about your event is crucial because it helps create a particular atmosphere that will touch every participant.

Who do you want to invite to the party?

This list can vary depending on the type of occasion – family, friends, professional. It is important to be clear about the target audience because it will affect the overall atmosphere of your party. In addition, do not neglect the importance of knowing the exact number of guests so you can plan the space, seating and/or buffet correctly

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These essential steps will help you organise a memorable private party. Do not forget to communicate about the event either so that it is shared by as many people as possible! Once all these points have been covered, all that is left is to enjoy this unforgettable evening surrounded by your loved ones.